SW LA Forestry Association: Rules of Association

SOUTHWEST LOUISIANA FORESTRY ASSOCIATION

Rules of Association

These Rules of Association, hereinafter sometimes referred to as “the Rules” or “Rules”, set forth general policies under which the organization is operated, except that any policy shall be considered void if it violates Louisiana law.

ARTICLE I: NAME

The name of this organization shall be the Southwest Louisiana Forestry Association, hereinafter sometimes referred to as “the Association”.  The Association has been formerly known as “Beauregard Forestry Association”.

ARTICLE II: PURPOSE

The purpose of this Association shall be to serve as the “Voice of Forestry” in southwest Louisiana, and to conduct, advise, and/or assist the Area Extension Forester/County Agents concerning public affairs, communications and educational programs that will foster better forest management and utilization as well as an understanding of and appreciation for the forests and forest-based industries of southwest Louisiana.

ARTICLE III: MEMBERSHIP, PRIVILEGES, AND DUES

Section 1: Membership – Any person, firm, corporation, association or organization engaged or interested in the ownership, production, consumption or conservation of timber and forest products shall be eligible for membership in the Association, in accordance with rules adopted by the Board (as defined below in Article IV and hereinafter sometimes referred to as “the Board”).

Section 2: Privileges – Each person, including firms, corporations, associations or organizations, shall have one vote.

Section 3: Dues – The initial membership fee will be $25.00 per household.  Annual Association dues shall be set by the Board and collected at the annual meeting.  Upon payment of the initial membership fee, a member shall become liable for any subsequent Annual Association dues and shall further have access to all Association privileges, as stated in the Rules.  These privileges shall continue upon continued payment of Annual Association dues.

ARTICLE IV: BOARD

Section 1: The Association shall be governed by the Board which shall be comprised of twelve (12) individuals of majority age and legal capacity, holding a vested interest in the forestry industry of southwest Louisiana.

Section 2: Members of the Board shall be nominated and elected via majority vote of the attending members at the annual meeting.  Board members shall serve on the Board until voluntary or tacit resignation.  Upon vacation of a Board position, the board member shall be replaced as described herein.

Section 3: The Board shall act upon all business of the Association arising between annual meetings.

Section 4: The Board shall meet at least twice a year or as often as is necessary.   The President or participating Area Extension Forester/County Agent (as defined below in Article VIII and hereinafter sometimes referred to as “Area Extension Forester/County Agent”), as needed, may call special meetings of the Board.  In the case of all meetings, notice of time and place shall be given.

Section 5: Board members in attendance at any meeting of the Board shall constitute a QUORUM.

Section 6: All Officers and Board members shall be dues paying members of the Association.

ARTICLE V: OFFICERS

Section 1: The Officers shall include President, Secretary, and Treasurer.  Their term of office shall be for two years.  Nothing shall prevent an incumbent being nominated or approved to serve consecutive or non-consecutive terms in any office.

Section 2: The President, Secretary and Treasurer shall be nominated by the Area Extension Forester/County Agent and/or any sitting Board member and then approved via majority vote of the Board.

ARTICLE VI: PRESIDENT

The President shall preside at all meetings of the Board.  The President can form committees and appoint chairmen as needed and shall sign all contracts authorized by the board and on behalf of the Association.  In the absence of the President, one of the other present officers shall preside.

ARTICLE VII: THE SECRETARY AND THE TREASURER

Section 1: The Secretary shall keep a record of all meetings; maintain a file of all correspondence, committee reports and any records of historical value; and send out notices of meetings.

Section 2: The Treasurer shall have custody of all funds, keep records of receipts and disbursements, and account for expenditures and income to the Board and membership; and in general perform those duties customarily associated with the position of Treasurer.  All checks issued shall require the signature of either the President or the Treasurer.

ARTICLE VIII: PARTICIPATING AREA EXTENSION FORESTER/COUNTY AGENT

The Participating Area Extension Forester/County Agent may arrange for the scheduling and location of all meetings of the Association and of the Board and shall maintain current membership rolls.  The Area Extension Forester/County Agent may provide an agenda for all meetings of the Association and of the Board and may arrange for speakers, industry professionals, etc. to address topics as chosen by the Board for instructional workshops, annual meetings, etc.

ARTICLE IX: MEETINGS

Section 1: The Annual Meeting of the Association shall be held at the discretion of the Board and/or Area Extension Forester/County Agent.  Notice of said meeting shall be given to the membership at least THIRTY (30) DAYS prior to said meeting.

Section 2: Special meetings may be called by action of the Board provided the membership is given one week written notice.

Section 3: Thirty percent (30%) or twenty-five (25) of the current paid members constitute a quorum at any meeting.

ARTICLE X: PROCEDURE

Section 1: Amendments to the Rules may be made by a majority affirmative vote of all the members present at any annual meeting or at any special meeting called for that purpose provided that 1) the members present constitute a quorum as defined herein and 2) written notice of such meeting shall include a copy of the proposed amendment.

Section 2: The fiscal year shall be from January 1 through December 31.

ARTICLE XI: POLITICAL AND CONTROVERSIAL MATTERS

This Association shall not, as an association, give public support to any political candidate for office, nor shall it take a stand on any matter not pertaining to the purpose and objectives of the Association.

ARTICLE XII: INDEMNITY

Section 1: The Association shall indemnify and hold harmless each Board Member and Officer, past and present, serving the Association from and against any and all claims and liabilities to which he may be or become subject by reason of his past, present, or future position of Board Member or Officer of the Association and/or by reason of his alleged act or omission, as such Board Member or Officer, whether or not he continues to be such Board Member or Officer at the time when any such claim or liability is asserted, and shall reimburse each such Board Member and Officer for all legal and other expenses reasonably incurred by him in conjunction with defending any or all such claims of liability, including amounts paid or agreed to be paid before formal judgment with approval of the Board, whether or not he continues to be such Board Member or Officer at the time such expenses are incurred.  However, no Board Member or Officer shall be indemnified against any claim or liability arising out of his own negligence or willful misconduct or shall be indemnified against or reimbursed for any expenses incurred in defending any or all such claims liability or in settling the same unless in the judgment of the Board , the Board Member or Officer against whom such claim or liability or in settling the same unless :in the judgment of the Board , the Board Member or Officer against whom such claim or liability is asserted has not been guilty of negligence or willful misconduct.  The foregoing Right of Indemnification shall not be exclusive of other rights to which any Board Member or Officer may be entitled as a matter of law.

Revised and adopted

March, 2014

Annual Meeting

Bobbie Giltner, Secretary

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